VVRCF Request for Special Event Funding
Person Requesting Funds: _________________________________Date: ___________________
Title of Event: _____________________________________ Date(s) of Event: _____________________
Event Description: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Will you need a Sanction? Yes / No
Entry/Landing Fees, Per Person: $___________
Estimated Number of Participants: ________ Attendees: _________
Will Food/Drinks Be Provided? Yes / No
If Yes, What type? Breakfast Lunch Dinner Snack Beverage Only
Will you be charging Participants/Attendees for the meal? Yes / No
Will you be needing Volunteers to help work your event? Yes / No
If so, how many people do you think you will need, and please list Positions that need to be filled: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Any Additional Requests not listed above, please note here:
_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Timeline of Event:
Date event begins: ________________________________
Date Participants/Attendees will arrive: ________________________________
Date events ends: _________________________________
Please provide an estimated breakdown of the day(s) events, including times:
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Funding Allocation:
Sanction Fees: Estimated Cost: $_______________
Awards: Quantity: ______________ Estimated Cost: $_______________
Description: ____________________________________________________________________
Food/Drink: Estimated Cost: $ ______________
Description: ____________________________________________________________________
Special Equipment: Estimated Cost: $______________
Description: ____________________________________________________________________
Misc. Supplies: Estimated Cost: $______________
Description: ____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Total Funds Requested: Total: $______________
Are you requesting Reimbursementfor Expenses, or Upfront Fundingfor event costs? (Circle one)
**Receipts must be provided within 14 days of event completion**
Note that if requesting Upfront Funding, any unused funds must also be returned to the club within 14 days of event completion, accompanying receipts.
Signature of Applicant: ________________________________________Date: ______________
Received By: ____________________________________________ Date: _________________
The request for this Special Event Funding has been Approved / Denied by
The Board of VVRCF on ________________________, _______,20______ for
the amount of: $___________________.
Signed: ____________________________________ Date: _________________
Funds in the amount of $_____________ will be dispersed on ____ /____ /____
to___________________________________.
Check number issued #__________________
Receipts Received: ______ / _____ /______
Amount of totaled receipts: $___________________________
Funds due back to the club: $___________________________